ASU FORMS

FINANCE COMMITTEE FORMS

• Complete the Budget Request Form if you would like to request funds from the ASU. Email the form to @email 4 weeks in advance to your event.
  • The last day to submit a Budget Request Form for this school year is April 17, 2025 at 12PM. 
  • Budget requests submitted by the deadline will be reviewed for consideration to be included in the April 22nd Executive Council and Finance Meetings.
• Complete the Disbursement Request Form to process purchase orders once funding has been approved by the ASU and/or using club funds. Email form to @email.

Budget Allocation Deadline

Budget Allocation requests for the 2025-2026 School year must be submitted to the ASU at asu@lavc.edu by the deadline of April 26, 2025 at 1:00PM. 

• Click here to access the form: Budget Allocation Form

ASU EVENT FORMS

• Complete the Student Life Facilities Request Form to reserve Student Life Spaces such as the Lion's Den, Study Lair, or Skybox Conference Room. Email form to @email 15 business days prior to your event. 
• Complete the Use For College Facilities Request Form to request spaces on campus such as Monarch Hall, Fireside Room, etc. Email form to @email 15 business days prior to your event.
• Complete the Event Request Form for events you are planning. Email form to @email 15 business days prior to your event.
• Complete the Equipment Use Agreement Form if you wish to borrow equipment from the ASU for your event.  Submit the form to @email at least 10 working days prior to your event.
• Copy Request Form - Complete form if you wish to have flyers for an approved club event. All requests need a 48-hour advance notice. Send completed form with approved, stamped flyer to ASU at the Student Life Office or email us at @email.
• Vendor Form (used for any vendor who wants to sell on campus); also need a certificate of insurance. Food vendors also need Food Handling/SafeServe Certificate. Submit all paperwork 10 business days prior to event
• Risk Management For Field Trips Form - Are required for ALL Off-Campus Events and Activities. Follow Submission Instructions on form.
• Field Trip Excursion Form - Are required for ALL Off-Campus Events and Activities.
• Instructions for Field Trips - Are required for ALL Off-Campus Events and Activities.
• Fundraising Form - Required for ALL fundraising events and/or donations. Read guidelines prior to completing. Your club may not start fundraising prior to submitting this form for pending approval. 
• Guest Agreement Form - Form is only used for guest speakers who are not charging a fee for their services. Performers do not apply. Submit with your event request form 15 business days in advance to @email.
• Miscellaneous Form - Used for performers, other contracts, such as bus transportation, etc. If you are paying an individual, you must use this form.