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Vaccination, Testing & Screenings Information

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LACCD Vaccination, Testing & Screening Procedures

The Los Angeles Community College District's Board of Trustees made a significant Board Policy change about the COVID-19 vaccine and testing requirements for employees and students.

Employee Screening & Check-In

Employees coming to campus must do the following:

  1. Before entry, complete your Cleared4 self-check questionnaire each day you come to campus. (Check your campus email for your private Cleared4 account link.)

    If you do need access to a computer, you can use a computer workstation in the LAVC Welcome Center in the Student Services Center, 1st floor (view campus map).

Vaccination and Testing Requirements

The Los Angeles Community College District's Board of Trustees have different COVID-19 vaccine and testing requirements for employees and students.

Students

On May 4, 2022, an update to Board Policy 2900 was approved by the Board, which removed the vaccination requirement for students. All continuing and new students will not have to provide proof of vaccinations or have an approved exemption on file in order to enroll in classes or to access the colleges or District facilities. Weekly COVID testing for students with vaccination exemptions will no longer be required.

Effective June 30, 2022, Cleared4 accounts for students are deactivated. All vaccination records uploaded to Cleared4 have been transferred to a secured, confidential District database. Students are no longer be required to complete the daily health screening questions nor show your entrance pass to access the colleges or District facilities.

Employees

Board Policy 2900 requires employees to provide proof of being fully vaccinated as a condition of employment or have an approved exemption on file. Being fully vaccinated is now defined as having completed your initial one- or two-dose vaccination. Boosters are not required, but highly recommended, per LACDPH. Learn how to upload proof of vaccination to Cleared4.

Weekly testing remains a requirement for employees with approved exemptions from the initial vaccination doses only. Weekly testing is no longer be required for employees who obtained a booster-only exemption. Only tests administered through Biocept by CLEARED4 will be accepted as proof of compliance. Learn how to schedule a Biocept testing appointment through Cleared4.


Masking and Facial Covering Requirements

Effective June 12, 2022, Board Policy 2800 was rescinded. There is no longer be an indoor masking mandate at any of the colleges or at District facilities for employees, students or visitors. The LACCD will follow the prevailing LACDPH health orders that indoor masking is highly recommended, but not required. 

If you need a mask, surgical masks are available for free at the entrance of every LAVC building.


COVID-19 Vaccination Clinics on Campus

LAVC is partnering with Fulgent Genetics to hold COVID-19 Vaccination Clinics for LAVC students and employees and the public. The Pfizer (ages 12+), Moderna (ages 18+), and Pfizer Pediatric (ages 5+) vaccines are available. In addition, it now offering the third dose or booster for those who are eligible.

Walk-ups are welcome, or you can make an appointment. Learn what to bring with you. Or you can find a vaccination site near you.

Upcoming clinic dates:

COVID-19 Vaccination Clinic (Pfizer, Pfizer Pediatrics, Moderna) - September 15

Date: Thursday, September 15
Time: 10:30 am - 6:30 pm
Location: Engineering 100 (view campus map)

COVID-19 Vaccination Clinic (Pfizer, Pfizer Pediatrics, Moderna) - September 22

Date: Thursday, September 22
Time: 10:30 am - 6:30 pm
Location: Engineering 100 (view campus map)

COVID-19 Vaccination Clinic (Pfizer, Pfizer Pediatrics, Moderna) - September 29

Date: Thursday, September 29
Time: 10:30 am - 6:30 pm
Location: Engineering 100 (view campus map)

If you have any questions about these clinics, please call 818-947-2600 or email AdminServices@lavc.edu.

How to Make an Appointment

Walk-ups are welcome, and appointments are not required. Pre-registeration is always encouraged as it minimizes waiting time for the patients, but not required. Learn what to bring with you to your appointment.

Make an appointment or pre-register or scan the QR code below:

Fulgent Genetics appointment QR code

What to Bring

Please remember to bring the following with you:

  • Photo ID or other forms of identification
  • Persons under the age of 18 will need to have a parent or guardian present
     
  • Examples of proof of age for ages 12-17:
    • Driver’s license or permit (foreign country or expired ID accepted)
    • California ID card or REAL ID (from the DMV)
    • Consular ID (Matricula Consular)
    • Medicare card
    • Membership card (foreign country okay if is written in English)
    • Passport (foreign country or expired accepted)
    • Birth certificate
    • Medical document/records (including immunization records) from medical provider, clinic or doctor
    • Any official document that includes name and date of birth (for example school record)

If you recieving your third or fourth dose or booster shot: 

  • Proof of vaccination is required.
  • Bring your vaccination record card with you.

For more information or to find a vaccination clinic near you, please contact the Los Angeles County of Public Health.

Booster Eligibility

Some COVID-19 vaccine recipients may be eligible to recieve one or most boosters. Please check the U.S. Center of Disease Control for the latest booster eligibility requirements.

Make an appointment and learn what to bring with you to your appointment.


Find a COVID-19 Vaccination Clinic Near You

If you are unable to come to our on-site vaccination clinics, you can choose to get vaccinated at another site. 

To find a vaccination site in Los Angeles County, check the LA County Department of Public Health's How to Get Vaccinated.


Accessing Your Cleared4 Account

The Cleared4 System allows employees to upload health insurance info, upload vaccination proof, schedule testing, and complete health screenings for visiting the college/district facilities.

How to Create Your Cleared4 Account

Employees were sent an email and text from Cleared4 with a private link to set up their Cleared4 account, which is the LACCD Vaccination and Testing system. Do not share this private link with others.

Steps on how to create & access your account by email:

  1. Check your employee email for a message from Cleared4:

    Sender: no-reply@cleared4work.com
    Subject line: Welcome to LACCD's Vaccination and Testing Site

    If you do not see the message in your regular inbox, please look in your junk or spam folders.
     
  2. Click on your private Cleared4 link in the email to set up your account and upload your insurance information.
     
  3. Once you have created your Cleared4 account, you will be able to use your private Cleared4 link to schedule your baseline testing, upload vaccination, and complete health screenings on each day you visit the college.

Steps on how to create & access your account from the text message:

  1. Check your phone for a text message from (833) 635-1086 for a message from Cleared4.

    If you do not see the text message on your phone, please check your employee email.
     
  2. Click on your private Cleared4 link in the text message to set up your account and upload your insurance information.
     
  3. Once you have created your Cleared4 account, you will be able to use your private Cleared4 link to schedule your baseline testing, upload vaccination, and complete health screenings on each day you visit the college.

    TIP: If you want to more easily identify the Cleared4 text on your phone, please add it in your phone contacts as "Cleared4".

How to Submit Proof of COVID-19 Vaccination

Using your unique Cleared4 account, please upload the following: 

  • Upload your medical insurance card and
  • Your Centers for Disease Control (CDC) Vaccination Card or other electronic COVID-19 vaccination record. Make sure you card is complete and the photo of it is in focus.
  • If eligible for a booster, upload your booster record as soon as possible into your existing Cleared4 account. Do not erase your existing records in Cleared4.

If you need assistance, contact our Cleared4 Account Support.

What to Do if You Do Not Have Medical Insurance 

You will be asked to upload your medical insurance card as part of creating your Cleared4 account. 

Your health insurance helps to cover the cost of the test, similar to services you may receive from a doctor, dentist, care center or hospital; all testing labs require this. Nobody will be charged pay any out-of-pocket costs for testing, regardless of insurance status.

If you do not have medical insurance, write the following statement on a blank piece of paper: "I, (insert first name, last name and date of birth) attest that I do not have medical insurance."

Scan the document and upload to the Cleared4 account when prompted for medical insurance card information.

Employees working exclusively remotely

If you are working exclusively remotely, baseline and regular testing will be delayed until such time that you have an onsite assignment. Please send these delay requests to BIGGERLV@EMAIL.LACCD.EDU.

You still had to meet vaccination or exemption requirements that was due on November 3, 2021.


How to Request a Vaccination Exemption

Employees can request a medical or religious exemption. 

NOTE: Employees with an approved medical or religious vaccination exemption must undergo weekly COVID-19 PCR testing through Biocept following the process described above.  Only tests administered by CLEARED4

Exemption Process for Employees

COVID-19 Medical Exemption

  • A COVID-19 Medical Exemption Form for Employees is available online at the Employee Portal (login required). Navigate to the “Covid Exemption Form” and following the instructions or other prompts. Please allow at least two business days for exemptions to be validated and submit accordingly to meet the deadline. (NOTE: The deadline for employees to request an exemption was November 3, 2021.)

COVID-19 Religious Exemption

  • A COVID-19 Medical Exemption Form for Employees is available online at the Employee Portal (login required). Navigate to the “Covid Exemption Form” and following the instructions or other prompts. Please allow at least two business days for exemptions to be validated and submit accordingly to meet the deadline. (NOTE: The deadline for employees to request an exemption was November 3, 2021.)

How to Get Tested

COVID-19 PCR test are any available time at any of the nine colleges or District office by appointment only. Learn how to schedule your testing appointment, and check the Districtwide COVID Testing schedule.

As part of the District's vaccination and testing requirement:

  • Employees must complete a baseline COVID-19 test ONLY THROUGH Biocept/Cleared4.

  • Any employee with an approved exemption must be tested weekly ONLY THROUGH Biocept/Cleared4.

    Note:  Individuals who have recovered from an active COVID-19 infection have a 90 day grace period for no testing; if the person develops new COVID-19 illness or symptoms—use antigen test not PCR testing. Learn how to request an antigen home test.

  • Employees can get tested weekly through Biocept as an extra safety measure at no out-of-pocket cost.

  • Students and employees who wish to test at home, can get COVID-19 Antigen Home testing kits on campus. Find out how to request an antigen home test.


COVID-19 PCR Testing Schedule

The LACCD is offering a regular schedule of COVID-19 PCR testing for employees at each of its nine college campus and the District's Educational Services Center.

Testing is by appointment only. Learn how to schedule your testing appointment.

Summer 2022 Testing Schedule (June 6-August 28)

Tuesdays
  • LA Valley College, 10 a.m. – 2 p.m. in Engineering Building, Room 100
  • LA Harbor College, 10 a.m. - 2 p.m.
  • LA Pierce College, 10 a.m. - 2 p.m.
  • LA Trade Tech College, 10 a.m. - 2 p.m.
Wednesdays
  • LA Southwest College, 10 a.m. - 2 p.m.
  • LA City College, 10 a.m. - 2 p.m.
  • West LA College, 10 a.m. - 2 p.m.
Thursdays
  • East LA College, 10 a.m. - 2 p.m.
  • LA Mission College, 10 a.m. - 2 p.m.
  • LACCD Educational Services Center, 10 a.m. - 2 p.m.
     

Fall 2022 Testing Schedule (August 29-December 18)

Tuesdays
  • LA Valley College, 10 a.m. – 2 p.m. in Engineering Building, Room 100
  • East LA College, 10 a.m. - 2 p.m.
  • LA Harbor College, 10 a.m. - 2 p.m.
  • LA Pierce College, 10 a.m. - 2 p.m.
  • LA Trade Tech College, 10 a.m. - 2 p.m.
Wednesdays
  • LA City College, 10 a.m. - 2 p.m.
  • LA Southwest College, 10 a.m. - 2 p.m.
  • West LA College, 10 a.m. - 2 p.m.
  • LA Mission College, 10 a.m. - 2 p.m.
  • LACCD Educational Services Center, 10 a.m. - 2 p.m.

How to Schedule a COVID-19 PCR Testing appointment

To schedule your COVID-19 PCR Testing appointment, use the private Cleared4 link that was sent to your employee email or texted to you.

Follow these steps to book your PCR testing appointment:

  1. On your private Cleared4 page, scroll down to "Book On-Site Covid Test"
  2. Select the campus, date and appointment time, and then click the "Book" button.
  3. Once you have booked your appointment, you will recieve an email and/or text confirmation.

If you need assistance, contact our Cleared4 Account Support.

On the day of your appointment, please complete your symptom self check on Cleared4 and scan your QR code at a campus screening station. Learn how to use the Campus Screening Station.


Covid-19 Antigen Home Testing Kit Distribution

Covid-19 at-home rapid antigen testing kits are now available on campus. Students and employees can get up to two kits per person, per week, until supplies last, with student or employee ID. Note: Theatre & Music students can pick up 3 kits per student per week.

The following is the antigen home test kits distribution schedule:

Date(s) Hours Location
Monday-Thursday 8 am - 7 pm Mail Room - Administration & Career Advancement 1701 (view map)
Friday 8 am - 12 noon Mail Room - Administration & Career Advancement 1701 (view map)

 

Any questions regarding the distribution can be directed to 818-947-2336 or email LAVC Administrative Services.


Symptom Self-Check Questionnaire

All employees and guests must complete the short, symptom self-check questionnaire for every day that you intend to be onsite at one of our colleges or District facilities.

How Employees Take the Health Questionnaire

Effective September 13, 2021, the District and the colleges is using a short, self-check health questionnaire provided by Cleared4 for employees, who need to access any college or District facilities. The Cleared4 questionnaire is accessible via any phone, tablet or laptop connected to the internet.

Please follow these steps:

  1. Before coming to campus, open your private Cleared4 link send to your employee email.
  2. Click the "Take the Survey" button, and follow the instructions to answer the questionnaire.
  3. If cleared, you will recieve a QR code that you will use to check-in on campus.
  4. Before entry, scan your QR code at the scanning station located in any campus building. Find scanning station location and learn how to use the campus scanning station.

If you have no technology available to complete the questionnaire, you must use the self-service station at the LAVC Welcome Center in the Student Services Center, 1st Floor before entering the rest of the campus.

How Visitor/Guests Take the Health Questionnaire

All campus visitors are required to complete the COVID-19 Symptom Self-Check each day before accessing campus facilities. This link is also available on the LAVC homepage.

If you have no technology available to you to complete the questionnaire, you must use the self-service station at the LAVC Welcome Center in the Student Services Center, 1st Floor before entering the rest of the campus.


Using the “Clear Pass”

You will receive a color-coded “Clear Pass” showing your approval to be onsite at the colleges or District facilities once you have done the following:

  • uploaded the required documents,
  • completed the new self-check questionnaire and
  • have done a weekly test, if you have an approved exemption.

Your “Clear Pass” will be sent to your phone or smart device for display similar to a boarding pass for a flight or electronic ticket to a movie or concert. Learn how to use the Scanning Station.

All students and employees may be required to show their Clear Pass to authorized personnel upon request.


Campus Check-In Scanning Stations

As part of the campus check-in process, students and employees new scanning your QR code at a campus scanning station.

Scanning station locations

Scanning stations are installed in the following campus buildings for students and employees to check-in upon arrival on campus:

  • Administration & Career Advancement (ACA)
  • Allied Health & Sciences (AHS)
  • Art (A)
  • Behavioral Sciences (BSC)
  • Business Journalism (BJ)
  • Child Development Center (CDC)
  • Community Services Center (CSC)
  • Engineering,
  • Emergency Services Training (EST)
  • Foreign Language (FL)
  • Family Resource Center (FRC)
  • Humanities (H)
  • Library & Academic Resource Center (LARC)
  • Music (M)
  • Monarch Athletics Center (MAC)
  • Maintenance & Operations (M&O)
  • Motion Picture (MP STD)
  • Math Science (MS)
  • North Gym (NGYM)
  • Planetarium (PLN)
  • Aquatics Center (Pool)
  • Student Services Annex (SSA)
  • Student Services Center (SSC)
  • South Gym (SGYM)
  • Student Union (SU)
  • Theater Arts (TA)

To find the location of each building, please check the campus map.

How to use the scanning station

To use the scanning station, please follow these instructions:

  • Step 1:  Open your Cleared4 link & select the "Show Access Pass"
    Phone screen with Cleared4 page
     
  • Step 2:  Hold up your QR code to camera until you hear a chime & see a confirmation on the screen.
    Holding phone up to scanner camera

Help Desk & Account Support

Frequently Asked Questions

The Los Angeles Community College District has posted a frequently asked questions document with answers to your most commonly asked questions, including exceptions, exemptions, testing and vaccination on the LACCD's Updated COVID-19 (Coronavirus) Information page.

If you don't have technology to complete the screening questionnaire

If you have no technology available to you to complete the questionnaire and/or scan your QR code, the LAVC Welcome Center in the Student Services Center, 1st Floor has computer workstations that you can use.

How to Troubleshoot Issues with your Cleared4 Account

If the link in your email does not work, try:

  • Using a different browser if you have one available
  • Copy and paste the link directly into your browser instead of just clicking on it
  • Work from the text message on your mobile device if you received the duplicate message

If you cannot access your account at all, or if you did not receive a Cleared4 message (after checking various folders and your mobile device), contact the Cleared4 Help Desk at covidcolleges@biocept.com. Please allow at least 48 hours for a response.