Requests for Data, Surveys, or IRB/Grad Research

• Cal-PASS Plus LaunchBoard - (useful for local, regional and statewide program completion, employment and earnings data for CTE and non-CTE programs) *LaunchBoard access requires registering for a FREE account on the Cal-PASS Plus system.
• Data Mart (CCCCO) - (useful for past data on student demographics, enrollment, FTES, program completion, assessment, orientation and counseling and other student services contacts, etc.)
• IPEDS - (institutional characteristics, enrollment, completion, graduation, financial aid, net price, human resources)
• LACCD Institutional Research site
• Student Success Metrics (CCCCO- CalPass) - outcomes of students such as learning progress, and momentum
• Student Success Scorecard - (useful for cohort data on basic skills outcomes, transfer-readiness, persistence, enrollment momentum, etc.)

If you do not find what you need, please complete this form with specific details about your request so that we may best serve you. Generally, data requests for external compliance and accountability reporting and those with direct impact on enrollment management and student outreach efforts will receive priority consideration.

We will work with you to determine a timeline for completion. In general, we require at least 3 weeks. The complexity of your request and the availability of our staff to complete your request will ultimately decide the timeline. If you are working with a strict deadline, please give us as much advanced notice as possible.

• Data Request Form

  • Before using the data request form to submit your contact list request, please refer to:
    • Student Communications Request Process SharePoint site
    • Academic Program Message Request form (for department chairs)
    • Communications Plans SharePoint site
  • Completing a grant and need OIE approval?
    • Please complete the OIE Grant Evaluation Form and send to @email

• Survey Request Form

To request LAVC as a research site or to recruit participants:

• Provide a coppy of your complete Human Subjects application from your instituion. Include a detailed description of your research project (i.e. methodology, recruitment of subjects) and informed consent documents. LAVC OIE does not provide student contact information for recruitment.
• Provide an approved IRB certification from your institution. All projects must be compliant with Federal Policy for the Protection of Human Subjects.
• Provide an LAVC contact for your project.
• Provide information on how your results will be shared and whether the college will be identified in the results.
• Provide the completed draft MOU/site approval form required by your institution.
• For questions regarding this process or to submit the required documents, please contact @email.

*Allow a minimum of 30 days for approval.

Obtain Institutional Approval

To obtain approval to conduct your investigation, you must complete the research review process (detailed above) conducted by College Institutional Effectiveness Office or the District Research Committee (DRC), if research is proposed across more than one LACCD campus. The purpose of this review process is to ensure that the proposed research meets a certain standard of integrity (e.g., having a clear research question, sound research design, appropriate methodology, etc.), is aligned with the District’s mission and vision, and demonstrates a clear benefit to the District.

Please note that this step, obtaining institutional approval, does not require the District to allow you access to their resources, nor does it negate the rights of subjects to decline participation. Approval from the College or DRC does mean that your proposal is methodologically sound and is likely to yield benefits to the District that outweigh any cost in resources.

The research review process entails determining the level of review that is required for your project and completing an application. There are resources available on the LACCD IRB Page and on the website for the U.S. Department of Health & Human Services (https://www.hhs.gov/ohrp/regulations-and-policy/decision-charts/index.html) to help you make a determination whether an activity is considered research or if the human subject research is eligible for Exemption.  If you are unsure, please contact the Office of Institutional Effectiveness on your campus or the IRB office (@email). Once you determine the level of review, complete the appropriate application (either “LACCD APPLICATION FOR EXEMPTION FROM IRB REVIEW” or “LACCD APPLICATION FOR EXPEDITED AND FULL IRB REVIEW”). Submit the IRB application to the Office of Institutional Effectiveness on your campus and they will do an initial review of the application. If the proposal is approved, the campus will complete the “Institutional Approval”

Submit an IRB Application

The IRB application, along with supporting documents, may be submitted electronically to the IRB office (@email). Depending on the level of review required, the application will be reviewed by the full committee or by an IRB representative.

The IRB will be responsible for reviewing proposed research projects that involves the use of human subjects; ensuring that the individuals involved in the project are treated ethically; ensure that all subjects are provided with substantial information about the study and consent to be a subject in the study; and ensuring that all private information will be handled with confidentiality.  Specifically, the IRB is charged with evaluating each project’s compliance with ethical standards in regard to issues such as informed consent, confidentiality, and any risk to the participants (i.e., 45 CFR 46 (the Common Rule) and the principles of the Belmont Report).

Once the application is reviewed, the primary investigator will be notified electronically regarding the disposition of their application. The research may only be conducted once IRB approval has been obtained.

Maintain Research Protocol

Once your IRB application has been approved, your research protocol is valid for one year. Researchers are responsible for maintaining their research protocol current; this is accomplished by submitting necessary updates and forms to the IRB, such as an Amendment Application if an investigator wants to make changes to the already approved research protocol or an Adverse Event Reporting Form in case an adverse event occurs. If you wish to continue your research after this time frame, you will need to submit the Continuing Review Application to renew the research protocol for another year. Once your research has concluded, researchers are also asked to submit a Final Report Form that delineates information about your study and its findings.