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Admissions & Records Office 

Admissions & Records
Contact & Hours

We are currently providing virtual and in person services!

Hours of operations:
Monday - Thursday
8:00 AM - 7:00 PM
Friday 8:00 AM 1:00 PM

RELATED LINKS

Student Services Division Homepage

    Los Angeles Valley College is offering virtual and in person services. Or visit Admissions and Records Office located in the Student Services Building (first floor).    

The office hours for virtual and in person services are:

  Monday - Thursday: from 8:00am to 7:00pm
                          Friday: from 8:00am to 1:00pm

 

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To order LAVC Official Transcripts or Enrollment Verification
Clilck on the below "Order Records" icon. 

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To send your Transcripts to LAVC, use this Parchment.com link


Frequently Asked Questions

HOW TO DROP A CLASS WITH AN EXCUSED WITHDRAWALS 

If you are experiencing personal, professional or academic challenges due to COVID -19, you may submit a Petition to Withdraw Form (PDF)  and request an EW. Please make sure you send your petition from your LACCD Email Account. Students may request an EW grade up to one year after the class ended.  You will not receive a refund or have fees waived if your petition is approved. 

When can I drop a class?

To avoid receiving a "W" (Withdrawl) symbol, students are required to drop before the deadline. Deadline to drop without a "W" and without pernalty fees are different and can be found in the course description in the Student Portal.

Will this impact my Financial Aid?

If you received Federal aid (Pell grant, SEOG, Direct loans) and/or State aid, withdrawing from classes may result in you owing all or a portion of your financial aid. It is highly recommended to consult with the Financial Aid Office if you want to know what the consequences of an EW will be.

I am a Veteran? Will this impact my Veteran benefits?

An “EW” that is due to COVID-19 will prompt the VA to automatically apply “mitigating circumstances”. You should not owe back any BAH/Monthly stipend already received. Your BAH/monthly stipend rate will be adjusted based off the number of units you remain enrolled in going forward, effective the date you withdraw. Entitlement will be charged for the days you were enrolled. Please consult the Veterans Resource Center for other options or to address your individual circumstances.


HOW TO CONTACT US

I still have more questions, who can I speak with regarding my individual circumstance?

Admissions and Records is providing  virtual/online and in person services. CLICK HERE to enter the Virtual Lobby and speak with and Admissions and Records representative or visit us in person. We are located in the Student Service Buildin, first floor.


Prerequisites

Students are responsible for meeting prerequisites. Prerequisites are listed in the Schedule of Classes and Course Catalog. Students may use unofficial transcripts to clear prerequisites based on classes taken at California colleges and universities. Students who have taken classes at colleges and universities outside California need to contact the Counseling Department for assistance in determining whether prerequisites have been met.  From your LACCD Student Email Account, send an email to prerequisites@lavc.edu that contains:

  1. Last Name, First Name
  2. LACCD Student ID Number
  3. Course for which you are attempting to enroll
  4. Course(s) on your transcript which you believe meet the prerequisite(s).
  5. Contact phone number
  6. Attach your unofficial transcript. The transcript must include the college/ university name and your name.

Prerequisite Challenge Form [PDF] - Please submit the completed form to the Counseling Department. A counselor will review and clear requested prerequisite(s) within 48 hours, based on your previous course(s) taken.


Residency

A California resident for tuition purposes, is a person who has resided in California for at least one year and one day prior to the start of the term. Residency is determined at the time of application. To appeal your initial residency determination, you must submit a Supplemental Residency Questionnaire (SRQ) along with supporting documents including documents that determine whether you are financially independent. Student’s residency status determines fees and eligibility for the California College Promise Grant (CCPG).

To request your residency be re-evaluated, please:

  1. Download and complete a Supplemental Residency Questionnaire (SRQ). 
  2. Collect the required supporting documentation (at least two forms of residency with the appropriate dates).
  3. Scan the SRQ and all your supporting documents. 
  4. Visit the Admissions & Records Cranium Cafe (Virtual Help Desk) by clicking on the square green button labeled "Chat Live" located at the top of this page.
  5. If you received notification that you may qualify for AB 540, please also attach an AB 540 Affidavit.

Petitions 

Admissions and Records accepts petitions for:

  1. Petition to Withdraw from Class(es)
  2. Enrollment Priority/ California College Promise Grant Loss Appeal
  3. Course Repetition Petition
  4. General Petition
  5. Waiver of Dismissal

Here’s how to submit your petition:

  1. Fill out the petition
  2. Attach your personal statement, and required supporting documentation.
  3. Email the petition and documentation to petitions@lavc.edu from your LACCD Student email account to ensure proper identification.  

Information about Degrees, Diplomas and Certificates of Completion.