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Accessibility: Guidelines

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ALL DOCUMENTS and MEDIA posted online must comply with ADA section 508 and be accessible to ALL students. This includes Word documents, PDFs, PowerPoint presentations, audios, videos, tables, and images. This applies to ALL web-enhanced, hybrid, and online courses and includes welcome letters and syllabi.

Distance Education Accessibility Guidelines

How to Make Your Files Accessible - General Resources

Learn how to make your documents accessible with Helen Graves, CVC-OEI instructional designer.

Accessibility Trainings

How to Make Your Word Files Accessible

Steps to Make Your Files Accessible

  1. Creating Accessible MS Word Documents (Step-By-Step with Pictures)
  2. Heading Styles help the organization of the content for all students
  3. Tables are very useful for displaying a large amount of data in an organized manner, such as your course schedule, office hours, etc. In order to make a table accessible for individuals who are blind, have a visual impairment, or a learning disability, provide row and column headers. The text-to-speech software by default will read the information in a table horizontally, cell by cell, row by row.
  4. Use the Accessibility Checker for Windows to find and resolve accessibility issues
  5. Use the Accessibility checker for Mac to find and resolve accessibility issues

How to Make Your Content Accessible in Canvas

Learn these seven simple steps to making your content accessible in Canvas.
Video by Helen Graves, CVC-OEI instructional designer.

 

Canvas Accessibility Checklist
  • Content exceeding ½-page is chunked using meaningful section headings
  • Heading styles are nested in sequential descending order
  • Images have appropriate alt text
  • Images not related to page content are designated as decorative
  • Link text is meaningful and in context
  • Underlining is not used for emphasis
  • Color contrast is sufficient
  • Color alone is not used to convey meaning
  • Lists are formatted using the default list tool
  • Table have properly tagged column/row headers
  • Videos have proper captioning (not auto-generated)
  • Audios have appropriate transcripts
  • Videos/audios are not set to auto-play

How to Make Your PowerPoint Files Accessible

Steps to Make Your PowerPoint Files Accessible

  1. Slide Design Considerations:
    • Use built-in slide designs for inclusive reading order. Use Slide and Outline Views.
    • Use a larger font size (18 pt or larger), sans serif fonts, and sufficient white space.
    • Use accessible text color
    • Use unique slide titles
  2. Add Alternative Text to all visuals and tables
  3. Add Meaningful Hyperlink Text
  4. Use Table headers
  5. If adding videos, use closed-captions
  6. Convert PowerPoint to Other Formats
  7. Check Accessibility

General Resources

  1. Creating Accessible MS PowerPoint Documents
  2. Tips for PowerPoint by Penn State University
  3. PowerPoint Accessibility by Portland Community College
  4. Use the Accessibility Checker for Windows to find and resolve accessibility issues
  5. Use the Accessibility checker for Mac to find and resolve accessibility issues

How to Make Your Adobe PDF Accessible

Steps to Make Your PDF Accessible

  1. Creating Accessible PDF Documents in Adobe Acrobat XI by NCDAE [Youtube Video]
  2. How to Create, Verify, and Fix PDF Accessibility (Acrobat Pro)

How to Make Your Excel Files Accessible

Steps to Make Your Excel Files Accessible

  1. Make your Excel spreadsheets accessible
  2. Use the Accessbility Checker for Windows to find and resolve accessibility issues
  3. Use the Accessibility checker for Mac to find and resolve accessibility issue

How to Make your Image, Audio, and Video Accessible in Canvas

All Videos Must be Closed-Captioned and All Audios Must Have a Transcript

Steps to Make Your Image, Audio, and Video Accessible

 

  1. How to embed images from the web and add "alt text" or "alt tag" to a photo.
  2. How to embed images from Canvas and add "alt text" to a photo.
  3. How to embed images from Flickr Creative Commons and add "alt text" to a photo in the Rich Content Editor.
  4. CANVAS - How to Use the Accessibility Checker in the Rich Content Editor
  5. CANVAS Course - Assessing Accessibility of Online Content

How to Make your Hyperlinks Accessible

Steps to Make Your Hyperlinks Accessible

  1. Use meaningful descriptions of what the link is when creating links. The linked text should make sense out of context.
  2. Don't use the word "link" in the link description.
  3. Avoid describing links with phrases such as "click here," "more information," and "read more."
  4. Don't use the URL of the website in the link.
  5. How to Create a Hyperlink in the Rich Content Editor as an Instructor

Other Helpful General Resources

  1. University of Washington - Accessible Technology - Making Images Accessible
  2. CSUN Universal Design Center - Best Practices for Accessible Images
  3. Creating Accessible Electronic Documents - A Compilation of Federal Guidance, Checklists, and Testing Information for Creating and Maintaining Accessible Documents, including Word, PDF, Excel, and PowerPoint
  4. To Care and Comply: Accessibility of Online Course Content Video by PCC [Youtube Video]
  5. Screen Reader User's Experience and MS Word Video [Youtube Video]