Skip to main content

NEWS & EVENTS

Campus news and activities: 
LAVC News Blog

Campus events & academic dates and deadlines: 
LAVC Calendar of Events

hide

hide

hide

NOTE: Please submit your PR Request Form to our new LAVC NEWS email address

hide

PR Request Form

MENU OF PUBLIC RELATIONS SERVICES


The LAVC Public Relations Office provides LAVC departments, programs, services, and ASU-chartered student clubs with promotional assistance for their on-campus events, and departmental news.

Services can only be provided for LAVC departments, programs, services and ASU-chartered student clubs. In addition, very limited promotional assistance (noted with an * below) may be offered to organizations that are renting a facility on campus.

Due to limited resources, any requests received from outside groups or organizations not directly affiliated with LAVC will be denied.


PUBLIC RELATIONS SERVICES & DEADLINES

The LAVC PR Office provides the following services to assist with promoting LAVC department/programs news and activities: 

PRESS RELEASE REQUEST

  • The PR Office can assist with sending a press release or media advisory to the specific newspapers, TV, radio, or magazines for your news story suggestion or upcoming event.

    • Request deadline: At least 2 weeks in advance to your event for daily news outlet, 3 months in advance for monthly publications, and 6 months for quarterly publications.

    • Make a request for a press release using the PR Request Form.

NEWS & EVENT / BLOG REQUEST

  • News and campus announcements are regularly featured on the LAVC News Blog on the LAVC Web site, as well as on the homepage. In addition, selected news blog items can be featured in the Monarch News employee newsletter. 

    • Request deadline: At least 10 business days in advance of your requested announcement start date.

    • NOTE: If you want to request to promote a campus event, please submit Calendar Listing Request. If you want to request for your news item to be featured in the employee newsletter, please submit a Monarch News Request

    • Make a request for a campus News Blog posting using the PR Request Form.

MONARCH NEWS REQUEST

  • The Monarch News is an employee newsletter (formerly called the College Bulletin) that is distributed monthly by email to all employees. College department/program accomplishments in the LAVC News Blog are featured, as well as a calendar of upcoming college events.

    • Request deadline: 
      • February issue - January 1
      • March issue - February 1
      • April issue - March 1
      • May issue - April 1
      • September issue - August 1
      • October issue - September 1
      • November issue - October 1
      • December issue - November 1
         
    • NOTE: To request to promote a campus event, please submit Calendar Listing Request

    • Submit a story idea for the Monarch News using the PR Request Form.

MARQUEE REQUEST*

  • Campus announcements and upcoming events can be promoted on the college's two electronic marquees (one located on Burbank/Fulton, and the other on Oxnard/Fulton).

    • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

    • NOTE: The maximum number of days that the same announcement can be posted on the marquee is 30 days. If you wish for your announcement to be posted longer, please submit a new PR Request for every additional 30 day period.

    • Make a request for a marquee posting using the PR Request Form.

CALENDAR LISTING REQUEST*

  • The LAVC Calendar of Events notes events, performances, and workshops taking place at Los Angeles Valley College for students, faculty/staff, and the general public. The calendar system allows departments/programs to post their own calendar events, or department/programs can request for the PR Office to assist them with posting an event on the college-wide calendar.

    • Request deadline: At least 5 business days in advance of your event.

    • NOTE: The following are not permitted to be posted on the calendar: Academic course dates/times, enrollment periods, miscellaneous deadlines (except academic deadlines noted in the class schedule), hours of operation, online activities, or informational items.

    • Make a request to post a calendar listing using the PR Request Form.

SOCIAL MEDIA REQUEST

  • The college an LAVC Facebook Page, LAVC Twitter PageLAVC Instagram Page and LAVC LinkedIn Page where it engages with currrent and prospective students, alumni, faculty/staff, and the general public, and promotes college achievements and activities.

    • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

    • NOTE: To maximize engagement online, all social media requests must include the graphic/flyer you would like to post, the department/program's social media handle (if applicable), and your website address (URL) for more information.

    • Make a request to post/share on LAVC's social media pages using the PR Request Form.​


OTHER TYPES OF REQUESTS

The following items have a special request process and may be handled by other college departments and will require more advanced notice:

HOMEPAGE SLIDE

  • The college can feature promotional slides on the LAVC homepage to highlight specific programs, services and campus events. These slides are then link to the applicable college webpage. 

    • Request deadline: 3 weeks or more advance notice before your requested announcement start date.

    • Request process: To request for a homepage slide, email LAVC News and Luiza Minasyan by the noted request deadline with the following information:

      • ​Specify the start and end dates you are requesting for the slide to be featured on the homepage.

      • Provide a suggested headline and subheadline to go with your slide. (Maximum of than 20 words in total).

      • Attach a high resolution horizontal photo (300 dpi) you want for your slide. (No online images or images taken from a website)

      • Specify the URL (website address) that the slide should be linked to. 

    • NOTE: Homepage slides must be linked to a specific webpage that contains information about your program or event. No direct links to a flyer or PDF document.

SOCIAL MEDIA PAGE CREATION/ADMIN ACCESS

  • The college can assist you with creating a social media account for a department or program, or can give you administrative access to your department/program's existing social media account.

    • Request process: To create/request access to a social media account, please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request. 

 CREATE/EDIT YOUR LAVC WEB PAGE

  • College department, programs and services can have a webpage on the college website.

    • Request process: To create a new (or update your current) LAVC Web page, please email Hanh Tran in the LAVC IT Department.

STUDENT EMAIL BLAST

  • The college has the ability to send an email blast to students.

    • Request process: To request for an email communications to be sent to a targeted list of students on your department's behalf, contact your dean or division head to find out the request procedure.

STUDENT ENGAGEMENT PROMOTIONS

  • The LAVC Student Engagement Office can assist with promoting College Hour and student events on campus. 

    • Request process: To request the promotional assistance of the LAVC Student Engagement Office, please email Raquel Sanchez in the LAVC Student Life Office. 

STUDENT CLUB PR REQUESTS

  • Chartered ASU student clubs and organizations can request assistance to the LAVC PR Office.

FACILITY RENTAL PR REQUESTS

  • Organizations/groups renting an LAVC Facility may request the some limited promotional assistance of the LAVC PR Office. There may be a fee charged for this service.

    • Request process: To request for assistance to post your organizations on-campus event on the LAVC Calendar of Events and on the LAVC Marquee, submit a PR Request Form with a copy of your approved Facility Request paperwork. 


PR REQUEST FORM

Submit a PR Request with the following 5 easy steps:

STEP 1: 

Download the PR Project Request Form (Excel form)

Remember to submit your form by the noted request deadline:

TIP: If you want to make a request for something not noted on the PR Request Form, please check the Other Types of Requests procedure.

STEP 2:

Complete the Excel form for each event/news item with all the required fields of information (noted with a *). 

TIP: Please fill out a separate PR Request Form for each event or news item you would like to promote.

STEP 3: 

Save your completed form on your computer; Save to your “My Documents” (if on a PC) or "Documents" (if on a Mac) folder.

TIP: If you are submitting multiple request forms, you may want to rename the form they are easier to find in your computer.

STEP 4: 

If you have a blog, social media and/or calendar request, please attach an event flyer or graphic that you wish to be included in your announcement.

All event flyers need to be fully accessible for individuals with disabilities and it contains a Request for Accomodation Statement BEFORE the PR Office can assist you. For more information on creating accessible documents, visit the Virtual Valley's Accessibility Guidelines webpage.

TIP: If you require sample language for a Request for Accommodation Statement, please email Tom Lopez, LAVC's ADA Coordinator.

STEP 5

Email LAVC NEWS (lavcnews@lavc.edu) with your completed PR Request Form as well as attach digital copies of any promotional materials.


Thank you for submitting a request, and your patience. The LAVC Public Relations Office will contact you if they have any questions or need additional information.

Got questions? Please email the LAVC Public Relations Office or call (818) 947-2433.