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OEI & Canvas
Frequently Asked Questions

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1) What is the OEI initiative?
The Online Education Initiative (OEI) is a collaborative effort among California Community Colleges (CCCs) to ensure that significantly more students are able to complete their educational goals by increasing both access to and success in high-quality online courses. It represents a comprehensive and collaborative program that leverages best practices and technology to significantly increase the opportunity for higher education degree attainment in California.

The OEI is sponsored by the Foothill-De Anza Community College District, in partnership with the Butte-Glenn Community College District and its CCC Technology Center at Butte College as recipients of a five-year grant disbursed by the California Community College Chancellor’s Office (CCCCO).

2) Who decided LAVC would participate in the initiative?
In December 2015, Los Angeles Valley College voted to join the OEI after careful review by an OEI workgroup composed of faculty and administrators, and ratification from the various committees on campus involved in the shared governance process.

3) What is Canvas?
Canvas is a cloud-native learning platform and learning management system. It is the course management system selected by the OEI. In Canvas' own words... "Canvas is the 21st Century LMS. Adaptable. Reliable. Customizable. Easy to use. Mobile. Time-saving. And, perhaps most importantly, it gets used. That’s because it’s designed to get out of your way, to let you do your thing. Every last feature, every last interface is crafted to save you time and effort and to make teaching and learning easier. "

4) When will we be adopting Canvas?
Beginning summer session 2016, LAVC joined the Online Education Initiative for the State of California.  As part of the OEI, the campus will transition to the Canvas LMS. ETUDES will no longer be the campus LMS.

5) What can it be used for?
The Canvas LMS, which grants unlimited course shells to all faculty, can be used to teach in an online/hybrid format, or to web-enhance courses.

6) What is the Canvas Hotline Number?
(844) 303-5595
Monday - Thursday, 5pm - 8am
Friday, Saturday, and Sunday - 24 hours

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7) Do I have to apply to get a shell?
Generally speaking, no, you do not have to apply for a Canvas shell, they will be automatically created.  However, if you were not employed by the LACCD prior to spring 2016, you should contact distanceed@lavc.edu to request a shell, as you may not be part of the district database.

8) When will Canvas developmental shells be available?
Canvas developmental shells will be available on March 27th.

9) What kind of training is required?
Faculty teaching online or hybrid classes are required to take the "Introduction to Teaching with Canvas" course (either moderated, face-to-face, or self-paced) with a minimum score of 80%. The certification must be completed no later than seven calendar days prior to the first day of the semester. See the Canvas Training Schedule for training dates.

10) What type of training is available?
Currently there are three delivery options for Canvas training at LAVC.

Option 1:
A four-week online facilitated class with various modules and activities will be offered. This class will be led by the LAVC DE Coordinator. To become certified, you must successfully complete the course with a score of 80% or more. This facilitated class will be limited to 25 participants. To enroll in this class, contact Jackie at distanceed@lavc.edu.

Option 2:
An online self-paced class using the same modules and activities will be available. To become certified, you must successfully complete the course with a score of 80% or more. Please note this self-paced course is ongoing. You can take it at your own convenience. However, you must notify the DE coordinator so your name can be put into the system.

Option 3:
A face-to-face on campus training sessions has been scheduled.

This 8-hour class is a hands on demonstration of the Canvas Learning Management System. You will have access to a shell, learn the features of Canvas, how to migrate any Etudes material, and engage in actual exercises. You will need to pick the activities within the week. Successfully completing the exercises with a score of 80% or better will certify you in the Canvas system.
 

Priority for each session will be first given to instructors teaching an online or hybrid class in the summer, then to instructors teaching an online or hybrid class in the fall. RSVP's are required. See the Canvas Training Schedule for training dates.

11) When is Canvas Training Available?
Please visit the Canvas Training Schedule for a complete list of dates and instructors.

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12) Is there a cost for the training?
No cost for these courses if taken through LAVC!.

13) What if I don't take the training?
Then you won't be eligible to teach the online/hybrid classes per our shared governance agreements.

14) If I have used Canvas at another school, do I still need to take the LAVC training?
No. However, you need to provide the DE Coordinator access to your website from the other school so she can confirm that you have taught using Canvas. She can be contacted at distanceed@lavc.edu.

15) Is there a way to get a quick overview of what Canvas offers?
Yes. We have 20 licenses for instructors who are interested in attending a Canvas sponsored 3-part webinar. HOWEVER, attending the webinars does not provide certification. (See question 8). If you would like a license, contact the DE Coordinator at distanceed@lavc.edu. She will send you a URL to self-register. The webinars include:

Part 1 & Part 2 — Provides faculty with an overview of basic Canvas functionality. This will take place in two 90-minute sessions. Institutions are provided with a 90-day subscription for 20 users to attend Fundamentals Trainings as often as time will permit. These sessions or offered regularly and can be taken at the participant’s convenience.

Part 3 — Is a 1-hour custom follow up session with a set date that allows participants to ask question specific to their institution.

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16) Can I still combine shells for my online or hybrid classes?
Yes, but unlike the ETUDES process, with Canvas the instructors will combine shells. Instructions will be provided in the near future.

17) Can I transfer content from ETUDES to CANVAS?
An ETUDES migration tool is part of CANVAS. This will be discussed in the training sessions, regardless of their delivery mode. In addition, a more detailed training session where faculty can complete the content migration process will be held on March 28, 2016 from 12 noon to 1:00 p.m. in LARC Room 200.

18) Can I still use ETUDES?
Effective July 1, 2016 ETUDES will no longer be the LMS used to teach a hybrid, online, or web-enhanced class at LAVC. Faculty should begin either migrating content into Canvas or downloading content for their files for personal storage. After July 1, 2016 Etudes will not be providing any technical support or customer service. Also, the district will not support auto roster importation for ETUDES.

19) Can I still use Haiku Learning or another LMS for my web-enhanced class?
Yes.

20) Do I have to use Canvas for web-enhancing my class?
No, but if you use another LMS, support will not be provided by the District or by LAVC Virtual Valley.

21) What kind of Canvas resources are available to faculty?
Go to the following link:
https://community.canvaslms.com/community/answers/guides/overview

22) Will the Virtual Valley website be revised to reflect the switch to Canvas?
Yes, the website is currently undergoing revision and will continue to do so. To see the latest information, go to http://www.lavc.edu/virtualvalley/oei.html

23) How will students know we are switching to Canvas?
Students will be notified via information on the Virtual Valley webpage and the Valley Star newspaper. In addition, it is recommended that instructors currently using Etudes make an announcement in their class telling students about the upcoming switch to Canvas.

24) What kind of Canvas resources are available to students?
Go to the following links:

https://community.canvaslms.com/docs/DOC-4121

https://community.canvaslms.com/docs/DOC-2036


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