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Captioning Videos

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Welcome to the Distance Education Captioning Web site

How do I get my material captioned?

There are three ways you can caption your material. Which one you select depends on the length of the media, how much time you have to help with the captioning, and how soon you need to show the material.

Do It Yourself

For media, like videos, under 5 minutes, or if you have time to caption, or you need it quickly there are two alternatives.

Alternative #1 3C Media Solutions

As an instructor, you can submit your personal video to be closed captioned to 3C Media (free). Following is what you have to do:

  1. Each instructor needs to register at 3CMediasolutions. They don't accept an account for the entire college.
  2. Use a Los Angeles Valley College email address.
  3. Upload your video to the site after you have registered. It takes 3-5 business days to be ready.
  4. How to Use 3CMedia Solutions (.pdf)

Alternative #2 MovieCaptioner

This is a program currently available in the Professional Development Center.

In MovieCaptioner you merely load your video into the program. Your movie is played in a 4 second loop (you may adjust this time) over and over as you type the words you hear. The words are automatically time coded in a special document file. The video and file can then be stored on your laptop to show in class or the text file is uploaded along with your video to a personal website like YouTube to be shown when and wherever you wish.

Video Tutorials and Users Guide

Alternative #3 YouTube

YouTube has a special feature that allows you to create captioning for your video. Before you can start, you need a YouTube account because you may only caption videos that you possess in your YouTube channel. In case you didn’t realize this, YouTube comes with your Google Account as Google owns YouTube.

Create a YouTube Account

Once you have an account, you may upload your videos and then the fun begins.

Captioning Your YouTube Videos

  • First, turn on the automatic captioning tool at the bottom of the video in red titled “cc”
  • Go to the top of the page and next to the word “Annotations” select the small triangle pointing down.
  • After clicking that, select “Captions”.
  • Next, select the “Machine Transcriptions” and play the video. 
  • When the video is completed, you will see the text that YouTube automatically recorded and you can fix any of the text there that is wrong.

If you are very articulate and had a good microphone, there may be little for you to correct.

  • Next, select the “Add Captions” option and upload the text you created.

Complete instructions on caption videos using the YouTube tool can be found on the following website:

YouTube Instructions on Video Captioning

Very useful webpages to help you with any questions about YouTube can be found at:

YouTube Help Video

YouTube Help Center

Sending Videos Out to be Captioned

What types of projects can by captioned?
      • DVDs
      • Videos made with:
           - Elluminate
           - Smart pens
           - Video cameras
           - Screen recording software such as Camtasia
           - PowerPoint
           - VHS videos
      • NOTE: You must have permission to caption copywritten material

What do I do with the material once it's captioned?

  • You may take the finished, captioned material and show it on a DVD in your class.
  • You may upload the finished, captioned material to Canvas or a site of your choice and show it in your class, your web-enhanced class, your hybrid class, or your online class.
How do I get my material captioned?
  1. Gather the material you wished to be captioned. If you need help preparing your materials to be captioned, contact the SSD department. Send an email to Casey Nordberg and make sure you cc David Green.

    Material to be captioned may include:

    • All digital media formats; (Flash, MP4, Camtasia, QuickTime, WMP, etc,)
    • Narrated PowerPoints
    • Videotapes and DVD’s
    • Captioning for classes that are videod live for broadcasting later
    • Transcription of any audio content
  2. Fill out and emal a "Request to Caption Form" to Israel Ortiz.  Then deliver the listed materials to the Office of Distance Education, LARC 211. Please call ahead (818-947-2397) to arrange a time to deliver your materials.
              Request to Caption Form (Word)
              Request to Caption Form (PDF)
  3. Now the difficult part, you will need to wait for about 4 to 5 weeks as we get the:

    • The cost quote for the request
    • The request signed off by the appropriate people on this campus
    • The request evaluated and signed off by the appropriate people running the grant
    • The material actually captioned
  4. When the captioning is completed, you will be notified by the Virtual Valley Help Desk.
  5. Pick up the captioned material from his office.
  6. You then review the captioned material within one week to identify any errors and if any are found, email them to the DE Coordinator. If the DE Coordinator does not hear from the faculty member within one week, he will assume that the captioned material is acceptable and authorize payment to the vendor.
If you need help on any of these steps, please contact Israel Ortiz; 818-947-2397).
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