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Dean of Research & Planning
Big Picture Committee
The Big Picture Task Force was convened by the college president in Spring 2009 to evaluate the LAVC’s approach to integrated planning and decision making. A team of campus leaders were assembled to get a broad perspective and create a plan of action. The resulting plan, implementation and evaluation are detailed below (in reverse chronological order). Though the task force does not continue to meet, this site provides an overview of the changes to the shared governance structure and integrated planning.
The Institutional Effectiveness Council will assemble a workgroup annually in Spring to evaluate the shared governance structure and make any recommendations for consideration for the following academic year. All recommendations should be considered and modifications approved before the June council retreat.
No structural changes were made for the implementation of the 2012-13 academic year. The IEC will continue to evaluate the Council and Committee functions throughout the academic year as part of the college's self-evaluation.
During 2012-13, the campus is focused on integrating the revised annual plan process within the shared governance structure.
*This diagram represents only the shared governance structure and its interaction with the Academic Senate.
The 2011-2012 council and tier 2 committee membership [PDF: 22KB] includes representation from the four campus constituencies (e.g. faculty, staff, administrators and students).
During Spring 2011 a workgroup was convened to evaluate the first year of the structure. The Evaluation Workgroup report was presented at the May and June Council meetings. Based on the Workgroup's report [PDF: 246KB], recommendations were made to the college president. Modifications that were implemented for 2011-2012 include:
Resources used for the evaluation include:
To promote better communication and links between committees, major campus committees were included in the structure. The Councils (Institutional Effectiveness and College Operations Advisory) were designated as tier 1. The 7 subcommittees (Education Planning, Facilities Planning, Hiring Prioritization, Program Effectiveness and Planning, Student Success, Technology, WEC) as tier 2 and other campus committees were assigned to a tier 2 committee for reporting purposes and designated as tier 3 committees. The focus of the implementation was on tier 1 and 2.
Membership - Committee members and chairs were solicited through a Committee Interest Survey. The survey was also used throughout the year to replace committee members and solicit participants for workgroup. Constituency leaders select their respective committee representatives.
Calendar - A common calendar was implemented to improve scheduling of shared governance committee and other major campus meetings.
LAVC 411 - The LAVC 411 site was implemented for committees to quickly communicate major action items to the campus.
Troubleshooting - During the first year of the new structure a troubleshooting group monitored implementation of the new structure. As part of the troubleshooting process, team members attended committee meetings, solicited input and addressed questions and issues raised by committee members and constituencies. Reports were made to IEC and COAC about the status of troubleshooting issues. Throughout the implementation year, some processes were clarified and formalized.
Troubleshooting Workgroup Members:
Charge of the Committee Workgroup: To review the roles and responsibilities of the current committees. Obtain/establish job descriptions for committee chairs.
As a result of the workgroups findings, a recommendation was made and approved to modify the existing shared governance structure.
To better understand our current committee structure/functions and the role of chairs, current committee chairs were surveyed.
Other Resources Used
The Big Picture task force was convened by the college president in Spring 2009 to evaluate the LAVC’s approach to integrated planning and decision making. A team of campus leaders were assembled to get a broad perspective and create a plan of action.
Several work groups were formed to carry out the tasks of the group: