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NEWS & EVENTS

Campus news and activities: 
LAVC News Blog

Campus events & academic dates and deadlines: 
LAVC Calendar of Events

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NOTE: Please submit your PR Request Form to our new LAVC NEWS email address (lavcnews@lavc.edu). 

PR Request Form

MENU OF PUBLIC RELATIONS SERVICES


The LAVC Public Relations Office provides LAVC departments, programs, services, and ASU-chartered student clubs with promotional assistance for their on-campus events, and departmental news.

Services can only be provided for LAVC departments, programs, services and ASU-chartered student clubs. In addition, very limited promotional assistance (noted with an asterick below) may be offered to organizations that are renting a facility on campus.

Due to limited resources, any requests received from outside organizations or groups not directly affiliated with LAVC will be denied.

PUBLIC RELATIONS SERVICES & DEADLINES

The LAVC PR Office provides the following services to assist with promoting LAVC department/programs news and activities: 

PRESS RELEASE REQUEST

  • The PR Office can assist with sending a press release or media advisory to the specific newspapers, TV, radio, or magazines for your news story suggestion or upcoming event.

    • Request deadline: At least 2 weeks in advance to your event for daily news outlet, 3 months in advance for monthly publications, and 6 months for quarterly publications.

    • Make a request for a press release using the PR Request Form.

NEWS BLOG REQUEST

  • The LAVC News Blog promotes campus news and announcements on the LAVC Web site, as well as selected items are featured in the Monarch News employee newsletter. 

    • Request deadline: At least 10 business days in advance of your requested announcement start date.

    • NOTE: If you want to request to promote a campus event, please submit Calendar Listing Request. If you want to request for your news item to be featured in the employee newsletter, please submit a Monarch News Request

    • Make a request for a campus News Blog posting using the PR Request Form.

MONARCH NEWS REQUEST

  • The Monarch News is an employee newsletter that is distributed monthly by email to all employees. College department/program accomplishments in the LAVC News Blog are featured, as well as a calendar of upcoming college events.

    • Request deadline: 
      • January issue - December 1
      • February issue - January 1
      • March issue - February 1
      • April issue - March 1
      • May issue - April 1
      • June issue - May 1
      • July issue - June 1
      • August issue - July 1
      • September issue - August 1
      • October issue - September 1
      • November issue - October 1
      • December issue - November 1
         
    • NOTE: To request to promote a campus event, please submit Calendar Listing Request

    • Make a request for the Monarch News using the PR Request Form.

MARQUEE REQUEST*

  • Campus announcements and upcoming events can be promoted on the college's two electronic marquees (one located on Burbank/Fulton, and the other on Oxnard/Fulton).

    • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

    • NOTE: The maximum number of days that the same announcement can be posted on the marquee is 30 days. If you wish for your announcement to be posted longer, please submit a new PR Request for every additional 30 day period.

    • Make a request for a marquee posting using the PR Request Form.

CALENDAR LISTING REQUEST*

  • The LAVC Calendar of Events notes events, performances, and workshops taking place at Los Angeles Valley College for students, faculty/staff, and the general public. The calendar system allows departments/programs to post their own calendar events, or department/programs can request for the PR Office to assist them with posting an event on the college-wide calendar.

    • Request deadline: At least 5 business days in advance of your event.

    • NOTE: The following are not permitted to be posted on the calendar: Academic course dates/times, enrollment periods, miscellaneous deadlines (except academic deadlines noted in the class schedule), hours of operation, online activities, or informational items.

    • Make a request to post a calendar listing using the PR Request Form.

SOCIAL MEDIA REQUEST

  • The college an LAVC Facebook Page, LAVC Twitter PageLAVC Instagram Page and LAVC LinkedIn Page where it engages with currrent and prospective students, alumni, faculty/staff, and the general public, and promotes college achievements and activities.

    • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

    • NOTE: To maximize engagement online, all social media requests must include the graphic/flyer you would like to post, the department/program's social media handle (if applicable), and your website address (URL) for more information.

    • Make a request to post/share on LAVC's social media pages using the PR Request Form.​

OTHER TYPES OF REQUESTS

The following items are handled by other departments, and require a different process other than a PR Request Form to submit your request:

HOMEPAGE SLIDE

  • To request the posting of a homepage slide featuring your service, event or activity on the LAVC homepage, please email LAVC News and Luiza Minasyan to submit your request at least 3 weeks in advance of your requested start date.

    • Provide the requested dates to be featured on the homepage, the message/text you would like included in the slide, any logo or graphics you wish to incorporate into the design, and the URL where the slide should be linked to.

SOCIAL MEDIA PAGE CREATION/ADMIN ACCESS

  • If you would like to have administrative access to an existing college department/program's social media account (or would like to create of a new social media account for your college department/program), please email Jennifer Fong Borucki in the LAVC Public Relations Office. 
     

 CREATE/EDIT YOUR LAVC WEB PAGE

  • To create a new (or update your current) LAVC Web page, please email Hanh Tran in the LAVC IT Department.
     

STUDENT EMAIL BLAST

  • To request for email communications to be sent to a targeted list of students on your department's behalf, please email Sorangel Hernandez in LAVC Student Services.

    • The Student Services Office will to determine if they can assist, and what you specifically needed to provide them (e.g. email list).

STUDENT ENGAGEMENT PROMOTIONS

  • To request the promotional assistance of the LAVC Student Engagement Office, please email Raquel Sanchez in the LAVC Student Life Office. 
     

STUDENT CLUB PR REQUESTS

FACILITY RENTAL PR REQUESTS

  • Organizations/groups renting an LAVC Facility may request the some limited promotional assistance of the LAVC PR Office for promoting their on-campus event (in the following ways: LAVC Calendar of Events and on the LAVC Marquee). Make a request using the PR Request Form.​


PR REQUEST FORM

Submit a PR Request with the following 5 easy steps:

STEP 1: 

Download the PR Project Request Form (Excel form)

Remember to submit your form by the noted request deadline:

TIP: If you want to make a request for something not noted on the PR Request Form, please check the Other Types of Requests procedure.

STEP 2:

Complete the Excel form for each event/news item with all the required fields of information (noted with a *). 

TIP: Please fill out a separate PR Request Form for each event or news item you would like to promote.

STEP 3: 

Save your completed form on your computer; Save to your “My Documents” (if on a PC) or "Documents" (if on a Mac) folder.

TIP: If you are submitting multiple request forms, you may want to rename the form they are easier to find in your computer.

STEP 4: 

If you have a blog, social media and/or calendar request, please attach an event flyer or graphic that you wish to be included in your announcement.

All event flyers need to be fully accessible for individuals with disabilities and it contains a Request for Accomodation Statement BEFORE the PR Office can assist you. For more information on creating accessible documents, visit the Virtual Valley's Accessibility Guidelines webpage.

TIP: If you require sample language for a Request for Accommodation Statement, please contact Sarah Song, LAVC's ADA Coordinator, at songsj@lavc.edu

STEP 5

Email your request to LAVC NEWS (lavcnews@lavc.edu) with your completed PR Request Form and any promotional materials attached.

 

Thank you for submitting a request, and your patience. The LAVC Public Relations Office will contact you if they have any questions or need additional information.

Got questions? Please email the LAVC Public Relations Office or call (818) 947-2433.