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NEWS & EVENTS

Campus news and activities: 
LAVC News Blog

Campus events & academic dates and deadlines: 
LAVC Calendar of Events

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PR Request Form

MENU OF PUBLIC RELATIONS SERVICES

HOW TO SUBMIT A REQUEST


The LAVC Public Relations Office provides LAVC departments, programs, services, and ASU-chartered student clubs with promotional assistance for their on-campus events, and departmental news.

Services can only be provided for LAVC departments, programs, services and ASU-chartered student clubs. In addition, very limited promotional assistance (noted with an * below) may be offered to organizations that are renting a facility on campus.

Due to limited resources, any requests received from outside groups or organizations not directly affiliated with LAVC will be denied.


PUBLIC RELATIONS SERVICES & DEADLINES

The LAVC PR Office provides the following services to assist with promoting LAVC department/programs news and activities: 

PRESS RELEASE REQUEST

The PR Office can assist with sending a press release or media advisory to the specific newspapers, TV, radio, or magazines for your news story suggestion or upcoming event.

  • Request deadline: At least 2 weeks in advance to your event for daily news outlet, 3 months in advance for monthly publications, and 6 months for quarterly publications.

  • Make a request for a press release using the PR Request Form.

MARQUEE REQUEST*

Campus announcements and upcoming events can be promoted on the college's two electronic marquees (one located on Burbank/Fulton, and the other on Oxnard/Fulton).

  • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

  • NOTE: The maximum number of days that the same announcement can be posted on the marquee is 30 days. If you wish for your announcement to be posted longer, please submit a new PR Request for every additional 30 day period.

  • Make a request for a marquee posting using the PR Request Form.

CALENDAR LISTING REQUEST*

The LAVC Calendar of Events notes events, performances, and workshops taking place at Los Angeles Valley College for students, faculty/staff, and the general public. 

  • If your department/program/office wants access to be able to add events to the LAVC Calendar, please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request.

  • NOTE: The following are not permitted to be posted on the calendar: Academic course dates/times, enrollment periods, miscellaneous deadlines (except academic deadlines noted in the class schedule), hours of operation, or informational items not tied to an event. 

SOCIAL MEDIA POSTING REQUEST

The college an LAVC Facebook Page, LAVC Twitter PageLAVC Instagram Page and LAVC LinkedIn Page where it engages with currrent and prospective students, alumni, faculty/staff, and the general public, and promotes college achievements and activities.

  • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

  • NOTE: You must provide the following: 

    • Your department/program/service's social media handle (if applicable)

    • Your website address (URL) for people to get more information.

    • A social media friendly sized graphic (with minimal text) for each of the platforms you are asking for it to be posted:

      • Facebook - 1,200 x 630 pixels
      • Twitter - Minimum 440 x 220 pixels (2:1 Ratio)
      • Instagram - 1080 x 1080 pixels
         
  • Make a request to post/share on LAVC's social media pages using the PR Request Form.​

STUDENT EVENTS NEWSLETTER REQUEST

The PR Office distributes a weekly student events/activity e-newsletter called the Valley Weekly. This newsletter is emailed to all students every Monday morning.

  • Request Process & deadline: Requests can only be submitted by LAVC faculty, staff, departments, programs, services, offices or ASU chartered student clubs. Requests must be submitted in the required format by the applicable deadline noted below. 

    • Requests from faculty/staff:  Submit your request in the required format (see below) to their department chairs/program directors no later than 5 p.m. Tuesday the week prior to the event. All requests will be reviewed by the department chair/supervisor and the supervising dean/administrator before being submitted to the PR Office by Wednsday at 5 p.m.

    • Requests from college department, program, service, or office: Submit your request in the required format (see below) to the supervising dean/administrator no later than 12 p.m. Wednesday the week prior to the event. All requests will be reviewed by the supervising dean/administrator before being submitted to the PR Office by Wednesday at 5 p.m.

    • Requests from ASU-chartered student clubs: The club president submits the request to the club adviser no later than 12 p.m. Tuesday the week prior to the event. All requests will be reviewed by the club adviser, the dean of Student Life before being submitted to the PR Office by Wednesday at 5 p.m.

  • Submission Format: Please provide the following information for your event:

    • Name of Event/Activity (10 words or less)
    • Date & Start Time
    • Location, if applicable
    • A brief description (50 words or less) that notes the event sponsor, event title, date, start and end times, what will take place, and how to access/register. If appropriate, include a descriptive hyperlink to your webpage, registration page, or event flyer.
       
  • NOTE:  It is the responsibility of the requestor to ensure that their flyer and webpage content is accessible for individuals with disabilities. For tips on creating accessible documents, visit the Virtual Valley Accessibility Guidelines webpage.

 


OTHER TYPES OF REQUESTS

The following items have a special request process and may be handled by other college departments and will require more advanced notice:

SOCIAL MEDIA PAGE CREATION/ADMIN ACCESS

The college can assist you with creating a social media account for a department or program, or can give you administrative access to your department/program's existing social media account.

  • Request process: To create/request access to a social media account, please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request. 

 CREATE/EDIT YOUR LAVC WEB PAGE

College department, programs and services can have a webpage on the college website.

  • Request process: To create a new (or update your current) LAVC Web page, please email the LACCD Web Services Team with the email subject line of "LAVC -" followed by the subject of the request.

STUDENT EMAIL BLAST

The college has the ability to send an email blast to students for college information. 

  • Request process for targeted communication: To request for an email communications to be sent to a targeted list of students on your department's behalf, contact your supervising dean or division head.

  • Request process for all student communication: Communication sent to all students is extremely limited. Those messages can only be sent by the LAVC Public Relations Manager. Please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request.

STUDENT ENGAGEMENT PROMOTIONS

The LAVC Student Engagement Office can assist with promoting College Hour and student events on campus. 

  • Request process: To request the promotional assistance of the LAVC Student Engagement Office, please email Raquel Sanchez in the LAVC Student Life Office.

STUDENT CLUB PR REQUESTS

Chartered ASU student clubs and organizations can request assistance to the LAVC PR Office for promoting their event(s).

 


PR REQUEST FORM

Submit a PR Request with the following 5 easy steps:

STEP 1: 

Download the PR Project Request Form (Excel form)

Remember to submit your form by the noted request deadline:

TIP: If you want to make a request for something not noted on the PR Request Form, please check the Other Types of Requests procedure.

STEP 2:

Complete the Excel form for each event/news item with all the required fields of information (noted with a *). 

TIP: Please fill out a separate PR Request Form for each event or news item you would like to promote.

STEP 3: 

Save your completed form on your computer; Save to your “My Documents” (if on a PC) or "Documents" (if on a Mac) folder.

TIP: If you are submitting multiple request forms, you may want to rename the form they are easier to find in your computer.

STEP 4: 

If you have a blog, social media and/or calendar request, please attach an event flyer or graphic that you wish to be included in your announcement.

All event flyers need to be fully accessible for individuals with disabilities and it contains a Request for Accomodation Statement BEFORE the PR Office can assist you. For more information on creating accessible documents, visit the Virtual Valley's Accessibility Guidelines webpage.

TIP: If you require sample language for a Request for Accommodation Statement, please email Tom Lopez, LAVC's ADA Coordinator.

STEP 5

Email LAVC NEWS (lavcnews@lavc.edu) with your completed PR Request Form as well as attach digital copies of any promotional materials.
 


Thank you for submitting a request, and your patience. The LAVC Public Relations Office will contact you if they have any questions or need additional information.

Got questions? Please email the LAVC Public Relations Office or call (818) 947-2433.