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Program Effectiveness & Planning Committee (PEPC)

Program Review

Access the
Program Review System

Annual and Comprehensive Program Review 

The program review annual plan and program review process provides a foundation for planning and continuous institutional improvement. Through this process, programs are able to recognize their strengths and past achievements, identify areas in need of improvement, set goals and plan for the future. These efforts are data-informed, ongoing, systematic and institution-wide. Planning is be based on achievement and assessment data. The modules are reviewed through LAVCs governance process to ensure coordination and integration of various campus plans and initiatives. 

The program review process provides the framework for developing the institutional strategic plan that connects to the program's long term vision of student success to the college mission and  to other plans and accountability indicators such as accreditation, the Educational Master Plan and other campus plans. Annual plans and program review are the basis for resource requests and allow the college a means for linking budget and planning.

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Every year, all campus programs and services complete an Annual Program Review (formerly the annual plan). It is best to think of the annual program reviews as "mini" program reviews. Similar questions and information make up the Annual Plans and Program Reviews. Comprehensive program reviews occur every six years and should utilize the information compiled in previous annual plans. Annual plans focus on short-term planning while program reviews allow for more in-depth analysis and long-range planning.

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All programs completed a comprehensive program review in 2014-2015 as part of cycle 3.  The next comprehensive program review is scheduled for 2021.

As part of program review, each instructional program is also responsible for updating their course outlines every five years in a staggered cycle.  Any program that is not current with curriculum updates is considered not current in the program review cycle.

The Program Review process is fully documented in the Program Review Handbook (currently under revision - contact Christina Peter or Michelle Fowles for specific questions).

To access the Program Review System: click here

Previous Cycles

  • You may view prior cycles in the online system by slecting the year in the session dropdown menu.
  • Completed program reviews from cycles prior to 2014 may be viewed here.

 

Program Review Data and Resources

Frequently Asked Questions

  • Question

    Answer

    Q: What is program review?  Why do we have to do it?

    We are required to evaluate our programs and evaluate our ability to meet our insitutional mission.  Program review is the core of our accountability, planning and resource allocation processes.

    Visit the program review website for more information about the process: http://lavc.edu/Committees-Workgroups/pepc/programreview.aspx

    Q: Is program review due again if my area did it last year?

    A: Yes, we do annual program review (formerly annual plans) each year leading up to the larger comprehensive program review.

    Q: I can’t login.

     

    A: If you are experiencing login issues, this is likely due to your main password needing to be reset. Once you have done that, your login will automatically sync each time.

    Also, make sure you are not using Internet Explorer and that your browser is up to date. If you are still unable to login, please email Michelle Fowles.

    Q: I can’t see or click anything when I login.

    A: Make sure that you are not using Internet Explorer and that your browser is up to date.

    Click on the program name to view modules. Click on the modules to view content.

    Q: Should I give others in my department my password or log them in so they can help?

    A: No, request that the additional users be added to the system.  Contact Michelle Fowles to add users.  The department chair or manager is responsible for the final submission. Never give out your password or log someone in.

    Q: When I login there is information already entered.

    A: Currently, the system rolls over the previous content including resource requests and comments from the validators.  All information, including resource requests should be updated and saved. Validation comments should be dated.

    Q: Can I use the system at home?

    A: Yes.  You do not have to be on campus to access the system.

    Q: After the deadline can I see and print what I entered?

    A: The system is always available for viewing.  You may also generate pdf reports (use the menu button next to the area name).

    Q: Do I have to use the data in the linked dashboards?

     

    A: You MUST use the data provided.  You may provide additional data that you feel is relevant. However, the review committees must see that you addressed the institutional data for your area.

     

    If OIE was not provided rosters or if your student populations are not currently flagged or tracked, no data would be provided.

    Q: Which modules are due?

    • CTE Biennial Review – CTE programs only
    • Curriculum Update – Instructional areas only
    • Data – Enrollment – Instructional areas only
    • Data – Achievement – Instructional areas and areas with special populations
    • Facilities
    • Goals
    • Influences, Collaboration, Initiatives & Grants
    • Professional Development
    • Service Outcomes Update - ASSESSMENTS DUE!!!- all areas with services/special programs
    • Staffing - Instructional (Tenure Track)
    • Staffing - All other
    • Student Learning Outcomes Update - Instructional areas only
    • Supplies, Operational/Instructional Materials, Misc.
    • Technology & Equipment
    • Surveys - if applicable (see below)
    • Viability/Self-Study Update - if applicable (see below)

    Q: Do I have to do the Viability module?

    A: If your department or discipline was previously on viability or self-study, you MUST complete the Viability Module.  You will be receiving a reminder for Christina Peter, PEPC Chair, regarding this requirement.

    Q: Do I have to do the Survey module?

     

    A: Areas are not required to complete the survey module unless they have completed a survey for their area or a college survey has collected information relevant to their area.  We recommend surveys be done every 2-3 years for service areas.  Instructional areas complete surveys as part of the comprehensive program review cycle.

    Q: Do I have to do the Service Outcomes module?

     

    A: If your area provides a service (e.g. provides non-instructional services and support, runs a lab or other support unit), you need to complete his module.  If you do not have establish service outcomes, complete the initial questions and leave the remainder of the module blank.  If you have an established outcome (check here and consult with Annie Goldman to check), you must complete your assessment and enter the results by the submission deadline. 

    Q: I don’t know what GL to put for a resource request.

    A: Consult with the LAVC Budget Office.

    Chart of Accounts – GL or Commitment Item Section - Tab 6

    Q: What resources should I be requesting?

     

    A: Any identified needs, immediate or long-term, should be included as a resource request in the appropriate module, regardless of the funding source (e.g. categorical, general funds).  Most resource requests entered in the current cycle will be used to develop the allocations and operational plan for 2018-2019.  You should still include any existing needs that may be addressed as funding becomes available. Speak with your dean or supervisor about specific issues.

    Resource requests must be specific and include a dollar estimate.  Requests such as general office supplies are not appropriate.

    Nonemergency requests that are not documented in program review are not part of the prioritization and allocation process.  Document your current and anticipated requests in program review.

    Q: I don’t have any new resource requests, do I need to do anything?

    A: Yes, you must update any costs, the GL and any details for the request. If there are no changes, you still need to save the resource request so that it has a current date for the cycle. Requests without a current date will not be included in the report that is distributed for prioritization.

    Q: I am not sure where to put a specific resource request.

    A: Resource requests go in the following modules:

    • Facilities – requests for space or modifications to space
    • Professional development (training, travel, conferences etc. for all employee groups)
    • Staffing (Instructional tenure-track) – full-time tenure track positions only
    • Staffing – All Other – all classified, administrative, unclassified and hourly faculty requests
    • Supplies (Operational/Instructional Material and Miscellaneous)- materials for instruction and operational functions, additionally miscellaneous items such as memberships and contracts should be included in this module.
    • Technology & Equipment – hardware, software, networking/systems

    Some resource requests may overlap into multiple modules.  Special cases should be addressed with your dean or supervisor as they are responsible for prioritizing individual requests.  However, committees also review the requests for planning purposes and should be aware of any request that might have an impact on their area.  In these special cases it is recommended that you enter the request twice and note it as a duplicate with the appropriate justification.

    Q: I don’t see the data I am supposed to use.

    A: The data links are provided in the modules, on the program review systems page, on the program review page and the OIE Reports page.  Each area must select their department and review the appropriate information to address the questions.

    Attend OIE Office hours for assistance with using the data tool.

    Q: I am all done, how do I submit?

    A: The system is live.  There is no need to do anything other than notify your dean/supervisor (validator) that you are done entering information.  It is best to have discussions about goals etc. prior to the submission deadline.